New Curriculum
The following forms are used for new curriculum requests. As these forms may be updated periodically, please, access these forms through this website each time a request is made, rather than saving the forms permanently to your computer or T-drive. New curriculum requests require review/approval by the Department and College Curriculum Committees prior to submission to the University Curriculum. Note: The first step for all program development services (minors, certificates, degree programs) is through the Program Analytics Request form.
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New Course Addition Request
A New Course Addition Request form is to be used to support each request for a new course. The form must be completed in its entirety. An incomplete form will not be eligible for review and will be returned to the department/college for resubmission.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December.
Helpful Hints: New Course Addition Request form (forthcoming) -
New Core Course Addition Request
The Core Curriculum Proposal form is to be used to request changes in the baccalaureate core.
Note: The latest University Curriculum Committee submission to impact the same year's catalog is March 1st. The Office of Assessment recommends to submit completed proposals to assessment@shsu.edu two months prior to UCC submission.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December.
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New Minor Request
The New Minor Request form is to be used to propose an undergraduate minor (Note: All courses associated with the minor must either already be in SHSU's course inventory or have been submitted to the Office of Academic Planning and Program Development and are going through the curriculum approval process simultaneously with the proposed minor.)
Note: Before starting this form, please submit a Program Analytics Request form to begin the New Minor Development process.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December.
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New Certificate Program
The New Certificate Program form is to be used to propose an undergraduate or graduate certificate. (All courses associated with the certificate must either already be in SHSU's course inventory or have been submitted to the Office of Academic Planning and Program Development and are going through the curriculum approval process simultaneously with the proposed certificate.)
Note: Before starting this form, please submit a Program Analytics Request form to begin the New Certificate Development process.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December.
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New Micro-Certificate Program
The New Micro-Certificate Program form is to be used to propose an undergraduate or graduate micro-certificate. (All courses associated with the certificate must either already be in SHSU's course inventory or have been submitted to the Office of Academic Planning and Program Development and are going through the curriculum approval process simultaneously with the proposed certificate.)
Note: If optional analytical support regarding justification is needed, please submit a Program Analytics Request form to begin the New Micro-Certificate Development process.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December.
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New Embedded Associate Degree
The New Embedded Associate Degree proposal is to be used to propose a new embedded associate degree program within an existing baccalaureate degree program (for stop-out purposes only).
Note: The minimum number of semester credit hours (SCH) for an embedded associate degree is 60 SCH plus 42 SCH of Core Curriculum.
What to expect (workflow process):
1 TSUS if 50% less new curriculum and BOR if 50% more new curriculum.
UCC Submission
BOR Meeting
May/June/July
November
September/October
February
November/January/February
May
March/April
August
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December.
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New Bachelor or Master's Degree Program Request
The New Bachelor or Master's Degree Program Proposal form is to be used to propose a new bachelor or master's degree program. The New Bachelor or Master's Degree Program proposal form includes three sections - Section I: Need Analysis, Section II: Financial Analysis, Section III: Content and Quality - please, ensure all sections of the proposal form have been completed and all required signatures obtained prior to submission to the appropriate Blackboard: University Curriculum Committee folder.
Note: Before starting this form, please submit a Program Analytics Request form to begin the New Program Development process.
What to expect (workflow process):
1 Review conducted simultaneously.
2 TSUS if 50% less new curriculum and BOR if 50% more new curriculum.UCC Submission
BOR Meeting
May/June/July
November
September/October
February
November/January/February
May
March/April
August
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August and December.
Helpful Hints: New Degree Program Proposal form (forthcoming)
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New Applied Associate's/Workforce Certificate Program
The New Applied Associate’s/Workforce Certificate Program Proposal: form is to be used to propose new applied associate’s degrees and/or workforce certificate program(s). Proposed credentials must stack/be taken sequentially to be submitted withing a single proposal. The New Applied Associate’s/Workforce Certificate proposal form includes three sections—Section I: Need Analysis, Section II: Financial Analysis, Section III: Content and Quality—please, ensure all sections of the proposal form have been completed and all required signatures obtained prior to submission to the appropriate Blackboard: University Curriculum Committee folder.
What to expect (workflow process):
1 Review conducted simultaneously
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December. -
New Doctoral Degree Program Request
The New Doctoral Degree Program Proposal form is to be used to propose a new Doctoral or Professional degree program. The THECB requires planning notification to be submitted one year prior to full proposal submission for all doctoral and professional programs. Therefore, please, ensure that the Office of Academic Planning and Program Development has been notified of intent to propose a new doctoral degree program.
The New Doctoral Degree Program proposal form consists of three sections - Section I: Need Analysis, Section II: Financial Analysis, Section II: Content and Quality - please, ensure all sections of the proposal form have been completed and all required signatures are obtained prior to submission to the appropriate Blackboard: University Curriculum Committee folder.
Note: Before starting this form, please submit a Program Analytics Request form to begin the New Doctoral Program Development process.
THECB Doctoral & Professional Program Approval Timeline Guidance
The THECB approval process for new doctoral programs has several stages, including internal staff review at the Coordinating Board, a desk review from an external expert reviewer, a virtual site visit from external expert reviewers, site visit reports and responses, and final approval from the Committee on Academic and Workforce Success (CAWS) and the full Board. The entire process can take up to 20 months at the very least from the time the Coordinating Board receives an institution’s planning notification. Once the full proposal is received at least one year after the planning notification, the approval process takes from 6-9 months. Please keep in mind that accrediting agencies may set earlier deadlines for full Coordinating Board approval of new doctoral programs. All degree program requests submitted are required, by statute, to be approved or denied within 1 year of being deemed administratively complete.
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December.
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Certification Change Request
The Certification Change Request form is to be used to request a) the addition of a new Certification; b) the deletion of an existing Certification; c) a Certification title change; d) a Certification semester credit hour change; and/or e) a Certification relocation.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the appropriate Blackboard: University Curriculum Committee folder by the 1st day of each month, excluding August and December. The University Curriculum Committee does not review curriculum in the months of August or December.
Helpful Hints: Certification Change Request form (forthcoming)
New Curriculum Review Process
UCC Review Period
- The University Curriculum Committee (UCC) reviews all submitted new curriculum requests, excluding Certifications1, for curriculum quality, compliance, and adequate need.
- See University Curriculum Committee Role document for detail.
- All requested revisions, comments, and/or concerns must be entered into the shared document for all members to access by set deadline.
1Certifications are reviewed internally by the Office of Academic Planning and Program Development.
UCC Voting and Notifications
- An electronic voting ballot is sent via Qualtrics with a given deadline, this serves as the official vote.
- A voting summary and notification is sent with the results. Departments/Colleges are sent a notification with the voting summary and shared document attached, and provided a deadline for revisions to be made and submitted to the appropriate Blackboard: University Curriculum Committee folder.
BOR Review and Approval
Degree Programs Only
- Upon UCC and Finance approval, a degree program request proceeds to the Provost for review and approval.
- Upon Provost approval, the requested degree program proceeds to a) 50% or less unique curriculum to the Texas State University System (TSUS) review and approval OR b) 50% or more unique curriculum to the Board of Regents for review and approval at one of the 4 quarterly meetings (November, February, May, and August).
- Upon UCC approval, a certificate request proceeds directly to the Texas State University System (TSUS) for review and approval.
- Upon UCC approval, a course addition or minor, does not go before the TSUS but instead is implemented at the Catalog level.
Banner Implementation
vs.
Catalog Degree Program
- Upon TSUS or BOR approval:
- A New Degree Program is submitted to the THECB for consideration and undergoes a 30-day comment period prior to THECB review. Upon THECB approval, a New Degree Program3 is added to the Catalog as of the next academic term.
- A New Certificate, including Micro-Certificates, is added to the Catalog as of the next academic term following the TSUS approval and the THECB notification.
- Upon UCC approval:
- A New Course Addition is added to the course inventory in Banner and available to be taught as an elective. A new course cannot be used as a required course in a curriculum plan in the Catalog until the following Catalog Review cycle.
- A New Minor is added to Degree Works and implemented at the Catalog level the month following the curriculum entry point submission (Ex: Submitted September 1st = Catalog addition = October 1st).
- Upon APPD approval:
- A Certification is added to Degree Works and implemented at the Catalog level the month following the curriculum entry point submission (Ex: Submitted September 1st = Catalog addition = October 1st).
3Changes to degree programs in the Catalog are restricted to once a year.